COVID-19 FAQs

CCAD is continuously monitoring the evolving COVID-19 situation. The health and safety of our students and the CCAD community is our highest priority. Answers below are not comprehensive and are subject to change. For more information about CCAD's plans for fall, visit CCAD Together and read our Return to Campus Plan.


Unless otherwise noted, this information is current as of Sept. 1, 2021.


 

Questions about tuition, fees & adjustments to bills

What do students need to know about the billing process for fall 2021?
CCAD will begin processing bills for fall 2021 in early June. The payment due date is July 30, 2021. Tuition, housing, meal plans, and any course-specific fees will be billed normally.

When will the Retention Grant be awarded for first-year undergraduate students who started in fall 2020?
As previously announced, CCAD is awarding a $1,000 Retention Grant to all first-year undergraduate students who started in fall 2020 and attended full time throughout the entire 2020–2021 academic year when they return for fall 2021 and are enrolled full-time. The grant will be disbursed in fall 2021 and is intended to acknowledge the additional hardship of beginning their college career under these extraordinary circumstances.

How will housing and meal plan fees work for fall 2021?
Students who opt to live in CCAD housing for fall 2021 will pay housing and dining fees based on their selections. Housing and food services are expected to operate normally for fall 2021 with some modifications and health and safety protocols as detailed in CCAD’s Return to Campus Plan. To learn more, please refer to the dining & retail section or the Residence Life & Housing section.

When will students see a billing statement?
Fall semester billing statements will be available to students in early June 2021 depending on the status of a student’s registration for fall 2021. Students will be able to see all adjustments to their account balance and financial aid in Self-Service. Updates to student accounts typically occur on a daily basis through the first two weeks of classes. If, upon review of this statement and their financial aid information, students have any questions or wish to discuss loans, scholarships, and other forms of aid, we encourage them to contact the Financial Aid Office at financialaid@ccad.edu. Any questions regarding charges included on the billing statement can be directed to bursar@ccad.edu.

What is the deadline for students to finalize payment arrangements for fall 2021?
July 30, 2021 is the deadline for all students to finalize fall payment arrangements. Students living in CCAD housing will need to have all payment arrangements in place prior to moving into the residence halls.

What is the deadline to withdraw from CCAD for fall 2021 without financial penalty?
Students can withdraw by August 23, 2021 prior to attending any classes, without any financial penalty. We will issue full refunds for anyone choosing to leave CCAD for the fall semester by this deadline.

Where do students' tuition dollars go?
We understand students have questions about their tuition bill. In order to better explain where that money goes and how it helps our nonprofit college deliver a quality educational experience, click here.
 


Questions about health & safety

What is the status of COVID-19 at CCAD and in Ohio?
CCAD is providing weekly updates at the top of our Public Health web page regarding any active, positive cases identified on campus. The number of cases reported at any time represent individuals in the CCAD community who have:

  • tested positive for COVID-19; and
  • have been on CCAD’s campus; and
  • for whom we are conducting contact tracing.

For information regarding COVID-19 in Ohio, including current state mandates and recommendations, visit the Ohio Department of Health’s coronavirus information page.

Additional updates regarding CCAD’s response to the COVID-19 pandemic can be found at ccad.edu/publichealth.

What if a student or employee is sick while on campus?
Sick students, faculty, or staff should not attend in-person classes, come to CCAD facilities, or end isolation until they have met CDC’s criteria to discontinue isolation. Please click here to learn more about what steps to take. If someone is sick on campus and needs assistance, call CCAD Safety & Security at 614.222.6165.

Are face masks currently required on campus?
Yes, due to rising concerns about the Delta variant, all students, faculty, staff, and visitors are required to wear masks while indoors on campus, except when alone in private offices and residential suites/rooms. Masks are not required outdoors. CCAD will monitor the CDC community transmission map and will communicate any adjustments to this requirement. Individuals are not permitted to make independent decisions about wearing masks. 

Will there be an on-campus COVID-19 testing program in the fall?
Yes. CCAD is partnering with BrightStar Care to continue random sample COVID-19 testing in the fall. All CCAD faculty, staff, and students will be part of the random testing pool. This applies to anyone accessing campus regardless of frequency, unless you are strictly remote and not coming to campus at all.

Beginning Monday, Oct. 25, as part of CCAD’s new vaccine requirement, all faculty, staff, and students who are not vaccinated or who have not submitted qualifying documentation to CCAD will be tested weekly throughout the remainder of the fall 2021 semester until verified vaccination documentation is received and confirmed. Read complete details about CCAD’s new COVID-19 vaccine policy.

Will there be daily health checks in the fall?
Daily self-administered screening checks through Rave Guardian are no longer required of faculty, staff, or students. Community members should continue to monitor their health for symptoms of COVID-19, stay home if they are sick, and report their status to the appropriate COVID-19 Administrative Contact. Learn more about what to do if you’re feeling sick.

Are temperature checks required for visitors?
No. As of May 26, 2021, temperature checks will no longer be required for any groups or any person visiting campus.

What should I do if I have been potentially exposed to someone with COVID-19?
Students, faculty, or staff who have potentially been exposed to COVID-19 who are not fully vaccinated or who are fully vaccinated experiencing symptoms of COVID-19 should not attend in-person classes, come to CCAD facilities, or end quarantine until they have met CDC’s criteria to discontinue quarantine, including criteria for fully vaccinated individuals.

Will there be quarantine and isolation spaces for residential students if needed for fall?
We are currently developing plans for residential students this fall and will share more information in advance of the semester.

CCAD students who are not living on campus will be provided with guidance on how to quarantine or isolate at their own place of residence.

What will food service look like for residential students in quarantine and isolation? Will dietary restrictions be accommodated?
Residential students in quarantine or isolation will have access to food service. Every effort will be made to accommodate dietary needs.

How do I get the latest updates about COVID-19’s impact on CCAD?
CCAD Together is the gateway to information about CCAD’s response to COVID-19. The Public Health page continues to serve as an archive of the college’s time-sensitive announcements about COVID-19.


Questions about COVID-19 vaccines

Will CCAD require a COVID-19 vaccine of students, faculty, and staff?
Yes. In response to the FDA granting full approval for the Pfizer-BioNTech COVID-19 vaccine, known as Comirnaty, for individuals age 16 or older, CCAD has revised its vaccination policy. Under this new policy announced Sept. 1:

  • All faculty, staff, and students must submit proof of vaccination by Oct. 15. Community members can choose which COVID-19 vaccine they would like to get.
  • Individuals who get a vaccine that requires two doses must have the second dose by this date.

In addition, CCAD currently requires all students to show proof of vaccination against measles, mumps, and rubella (MMR); hepatitis B; DTaP (diphtheria, tetanus, and pertussis); meningitis; and polio.

Are there medical and religious exemptions from the COVID-19 vaccine requirement?
Yes. Any employee who is seeking a medical or religious accommodation should contact Associate Vice President for Human Resources Beverly Thomas at beverly.thomas@ccad.edu.

Students who wish to seek a medical or religious exemption must complete this Student Exemption Request Form. The form requires qualifying documentation to be attached, details about which are addressed on the form. Student exemptions will be reviewed and determined by Associate Vice President for Student Affairs & Dean of Students Athena Sanders.

What happens if a community member chooses not to get vaccinated?
If proof of vaccination is not submitted by Oct. 15, 2021, an individual, even one with a medical or religious exemption, will be tested for COVID-19 weekly beginning the week of Monday, Oct. 25.

Any person—student, faculty, or staff member—may make a request for a medical or religious exemption after Oct. 15, but if such a request is not made or approved by the following deadlines, they will be dropped from spring semester classes and required to move out of housing (in the case of students), or have their employment terminated (faculty and staff).

  • In such cases, beginning Wednesday, Dec. 1, students will be:
    • Dropped from spring semester classes and will not be allowed on campus beginning in spring semester. In such cases, any financial aid will be canceled and any payments refunded.
      • If a student is dropped from their spring classes but later submits proof of vaccination, the student is eligible to reenroll in spring classes per established registration policies and deadlines. However, there is no guarantee that the student will be able to enroll in the same schedule from which they were dropped, and registration will be contingent on class availability.
    • And beginning Saturday, Dec. 11, these students will be:
      • Required to move out of CCAD housing. Housing deposits will not be refunded.
      • If a residential student is required to move out after fall but later submits proof of vaccination, housing is not guaranteed for spring semester. Inquiries should be sent to housing@ccad.edu.
    • And, at the end of the day Friday, Dec. 17, faculty and staff who were not compliant with the vaccine requirement or who did not receive a medical or religious exemption will be terminated from employment at CCAD.

Do I need to share my vaccination status with CCAD?
Yes. Under CCAD’s new COVID-19 vaccination requirement announced on Sept. 1, all faculty, staff, and students must submit proof of vaccination by Oct. 15 or receive medical or religious exemption.

Students who are currently designated as unvaccinated will receive an email from Associate Vice President for Student Affairs & Dean of Students Athena Sanders with instructions on how to submit their vaccination status.

Employees should submit their vaccination status using this form. Any employee who is seeking a medical or religious accommodation should contact Associate Vice President for Human Resources Beverly Thomas at beverly.thomas@ccad.edu.

If I previously submitted voluntary proof of vaccination do I need to do anything else?
No. If you are a faculty, staff, or student who previously submitted proof of vaccination against COVID-19 and the required documentation then you do not need to do anything further. 

Can I learn the vaccination status of a roommate or colleague?
No. CCAD values the health privacy of our community. Human Resources and Student Affairs are the only campus entities that will collect vaccine information from the CCAD community. No student or employee of the college should ask another student or employee to disclose their vaccine status.

If I have been vaccinated do I need to be tested and abide by other COVID-19 protocols?
Yes. CCAD is following the Centers for Disease Control’s interim public health requirements for fully vaccinated people.

Is there a cost for the vaccine? Do I need insurance to get it?
There is no cost to get the COVID-19 vaccine, and you do not need health insurance. The federal government is providing the vaccine free of charge to all people living in the United States, regardless of their immigration or health insurance status. If you have medical insurance, you should bring that identification card, as vaccine providers can seek appropriate reimbursement from your insurance plan for a vaccine administration fee. However, providers cannot charge the vaccine recipient the balance of the bill if they do not have health insurance. Instead, the provider will bill the state for the vaccine cost.

Where can I get the COVID-19 vaccine?
Below are locations of nearby places people can get vaccinated and approximate walking distance from CCAD’s campus. Most locations have online appointment-scheduling availability or walk-in options.

COVID-19 vaccines are available at no charge at most major pharmacies and health departments. For a list of vaccination providers in Ohio, as well as an interactive map of their locations, click here.

Will CCAD require proof of COVID-19 vaccine boosters?
More information and plans regarding COVID-19 vaccine boosters and related requirements will be communicated at a future date.

To learn more, please read the CDC’s frequently asked questions about COVID-19 vaccination.


Questions about dining & retail

Will CCAD provide food service in the fall?
Yes, dining will be open fully in the fall. We will follow local health department guidelines to ensure the safety of our community. All residential students are required to carry a meal plan.

Residential students do not have meal plans or food service during the summer.  They may purchase meals when the Market Dining hall is open for summer programs.

Will Ampersand Emporium be open for fall 2021?
Ampersand Emporium is currently open and accessible to students, faculty, and staff and will be open this summer and fall. The CCAD Supply Store has merged with Ampersand Emporium and will continue to offer a selection of art and design items and CCAD swag.

Will shopccad.org be running in fall 2021?
Yes, shopccad.org is currently processing orders and will continue to do so this fall.


Questions about Residence Life & Housing

What should residential students know for the fall?
Residence Life & Housing staff continue to review current housing policies in order to make changes that keep the community at CCAD safe while encouraging community for our residents. We will welcome students for August move-in during pre-scheduled move-in dates and times that have been communicated to students.

Residence Life & Housing staff continue to offer opportunities, virtually and socially distanced, for students to connect. All residential students must show their ID to front desk staff at all times. Common spaces like lounges, computer labs, vending, laundry, and recreational spaces are open with slightly modified access hours and occupancy guidelines. Masks are currently required at all times in indoor spaces outside residential rooms, including hallways, elevators, and common spaces.

What is CCAD’s housing plan for fall 2021?
CCAD will welcome students to stay in DSA and Schottenstein Residence Hall this fall. Students living in Schottenstein will share a suite style space with three other roommates. Two students will share a bedroom, and all four students will share a private bathroom. Students living in the Design Square Apartments will reside in four bedroom apartments with two bathrooms.

Do the residence halls stay open during other academic breaks?
DSA students are able to stay in their assigned space during the fall, winter, and spring breaks. Schottenstein students are able to stay in their assigned space during the fall break, but must find alternative housing during winter and spring break. Details regarding break seasons will be communicated to students. If a student stays over any break period, they are required to participate in the effective campus COVID-19 testing practice across campus.

Students may apply for summer housing during the spring semester. All summer residents will be given a placement in DSA, but are not guaranteed a housing placement for the following fall.

As a reminder, the process for applying for on-campus housing for current students has changed. Starting with the 2021–22 academic year, CCAD’s on-campus housing will be prioritized for new incoming and transfer students as well as students in their second year at CCAD. The timeline for returning students to apply for on-campus housing has now closed. Be sure to review the CCAD Off-Campus Living Guide for more information on finding a home for fall 2021 if on-campus housing isn’t an option for you. Questions? Contact Residence Life & Housing at housing@ccad.edu.

What is CCAD's guest policy for the fall?
Residential students may host a guest beginning Monday, Aug. 30. Staff may need to enter residential living spaces in performance of their job duties. Residential students are encouraged to consult with their Resident Advisor if they have questions or concerns.

Does CCAD’s COVID-19 vaccine requirement apply to residential guests?
No. Guests and visitors to CCAD’s campus are not required to show proof of vaccination. However, overnight guests and visitors must follow the college’s health and safety protocols.

What happens if I do not get vaccinated by Oct. 15 and I am a residential student?
As part of CCAD’s new COVID-19 vaccine requirement announced Sept. 1, students who do not show proof of vaccination by Oct. 15 will be subject to weekly testing and, if they do not receive an medical or religious exemption, they will be required to move out of CCAD housing by Saturday, Dec. 11. Housing deposits will not be refunded.

If a residential student is required to move out after fall but later submits proof of vaccination, housing is not guaranteed for spring semester. Inquiries should be sent to housing@ccad.edu.

Can I learn the vaccination status of my roommate?
No. CCAD values the health privacy of our community. Human Resources and Student Affairs are the only campus entities that will collect vaccine information from the CCAD community. No student or employee of the college should ask another student or employee to disclose their vaccine status.

Has CCAD made any changes to the Schottenstein Residence Hall heating and cooling system?
Yes. In order to meet current pandemic recommendations, CCAD engaged Bruner Corp., a local HVAC and mechanical contractor, in fall 2020 to improve the air handling in Schottenstein.


Questions about course schedules & registration

Will the start of the fall 2021 semester be different this year?
No, CCAD’s academic calendar will not change. The fall 2021 semester will begin on Monday, Aug. 23, 2021 and will end on Friday, Dec. 10, 2021.

What will classes look like in the fall?
We are looking forward to having an on-campus experience this fall with in-person classes and open residence halls. Classes will primarily be in person. All students will have access to CCAD’s facilities and equipment. Some remote (synchronous, live virtual class meetings),online (asynchronous, pre-recorded instruction) and hybrid (part in person, part online) classes are also available.

We will also continue to offer an Online First Year Program for those students who prefer to learn remotely for their first year.

As students plan for fall scheduling, they will see class identifiers in Self-Service, similar to what they saw last fall and spring. Classes that will be delivered fully online and asynchronous can be identified by their “WEB” room assignment and an “.EL” designation in course codes (CORE1110.EL). Synchronous, remote classes are identified with “REMOTE” as the room assignment. All other classes with a building, room, and time listed will have a required in-person component on campus.

If pandemic conditions do not allow us to offer such a large number of in-person classes, we may need to convert additional classes to remote format. On the other hand, classes currently listed as remote or online in Self-Service will not change from that format for fall. Continuing with remote instruction for these classes allows for maximum scheduling flexibility and will allow for those who are not ready to return to campus to make some academic progress.

Will CCAD continue to offer an Online First Year Program?
Yes, we will continue to offer an Online First Year Program for those students who prefer to learn remotely for their first year.

What will campus access look like for fall 2021?
CCAD is looking forward to welcoming all students, including first-year students, to CCAD’s campus this fall. All students will have access to CCAD’s facilities and equipment. We will continue to have health and safety measures in place in response to the COVID-19 pandemic, but campus life will more closely resemble what it has in previous years. View campus hours.

What happens to my spring 2022 plans if I do not get vaccinated?
As part of CCAD’s new COVID-19 vaccine requirement announced Sept. 1, students who do not show proof of vaccination by Oct. 15 are subject to weekly COVID-19 testing beginning Oct. 25. If they do not receive a vaccination or an exemption by Wednesday, Dec. 1, they will be dropped from spring semester classes, and, beginning in the spring 2022 semester, will not be allowed on campus. In such cases, any financial aid will be canceled and any payments refunded.

If a student is dropped from their spring classes but later submits proof of vaccination, the student is eligible to reenroll in spring classes per established registration policies and deadlines. However, there is no guarantee that the student will be able to enroll in the same schedule from which they were dropped, and registration will be contingent on class availability.

How can students ensure they're still on track toward the completion of their degree?
Our Academic Advisors are available to help keep undergraduate students on track toward degree completion with academic plan and schedule guidance. To schedule an advising appointment, go to my.ccad.edu/advising. The MFA Chair will be available to assist graduate students.


Questions about technology, equipment, labs & facilities

How will CCAD’s facilities be available in fall 2021?
CCAD is looking forward to welcoming all students, including first-year students, to CCAD’s campus this fall. We will continue to have health and safety measures in place in response to the COVID-19 pandemic. We do not plan to have adjusted classroom layouts. 

What access will graduate students have to their studios in fall 2021?
Graduate students will have 24/7 access to their studios on the third floor of Design Studios on Broad.

How will students be able to get technology support?
CCAD will offer remote support for the IT Help Desk. In-person support will also be available, but remote support is preferred. Reach out to the Help Desk by calling 614.222.6174, emailing helpdesk@ccad.edu, or schedule via online appointment page. Learn more about technology support and services here.
 


Questions about campus life

Will there be student employment opportunities in the fall?
Yes, there will be student employment opportunities this fall. As always, for specific details, students should check the job board, or, if they are a returning student employee, speak with their supervisor.

GAs and TAs will be working on campus, like faculty and staff, unless COVID-19 prevents it.

Will Packard Library be open this fall?
Yes. Packard Library will be open Monday–Thursday 8 a.m.–8 p.m., Friday 8 a.m.–5 p.m., and Sunday 1–5 p.m. Online assistance will also be available via email and Google Meet at library@ccad.edu.

Faculty, staff, and students also have 24/7 access to Packard’s online collection of e-resources, including eBooks, databases, film streaming, online journals, LibGuides, and more. Students can request books and other circulating items through OhioLINK and SearchOhio.

Will Beeler Gallery be open this fall?
Yes, Beeler Gallery will be open for visitors this fall Monday–Saturday: 10 a.m.–6 p.m.

What will student organizations look like this fall?
Student engagement is back in almost full swing this fall. The Student Government Association, sponsored student organizations, and general student organizations will be ready to welcome new members this fall. To learn more, visit the student engagement page on MyCCAD.

Will special CCAD events like Welcome Week occur in the fall?
Yes. Welcome Week will be happening August 23–27 and will feature a full week of activities on campus to welcome students back to CCAD. Events include Maps and Snacks for students on Monday, a movie on the quad on Tuesday, Wellness Wednesday on Wednesday, the Student Engagement Fair on Thursday, and Welcome Fest on Friday, a large block party on the quad. Big Boo will also return this year with the addition of Spooky Week, a whole week of spooky activities on campus leading up to Big Boo, everyone's favorite Halloween party and costume contest. To learn more, visit the student engagement page on MyCCAD.

What will the status of the Counseling & Wellness Center be this fall?
The Counseling & Wellness Center will continue to be available to students for mental health counseling services this fall. Students will have the option to choose between in-person and Zoom-based services for all meetings and therapeutic services. Visit my.ccad.edu/cwc to learn more about our services, meet our team, and schedule appointments online. Email counseling@ccad.edu with additional questions. For emergencies, please use the CCAD Safety & Security Office (614.222.6165) when on campus. For immediate assistance or help off campus, please call emergency services at 911, Netcare Access' 24/7 crisis line at 614.276.2273, or text HOME to 741741 to access the Crisis Text Line.

What will the status of on-campus learning and support services be this fall?
For Advising, current undergraduate students can schedule appointments with their advisor at MyCCAD. Graduate students should contact MFA Chair Kelly Malek-Kosak at kmalek-kosak@ccad.edu. Incoming students received information about fall schedules and pre-orientation advising in June via the Orientation office.

For matters related to disability accommodation, the Learning Support staff can be reached at learningsupport@ccad.edu.
 


Questions about Beeler Gallery

What health and safety protocols are in place at Beeler Gallery?
Numerous health and safety protocols are in place at Beeler Gallery and CCAD in response to COVID-19. Please review the following information before visiting:

  • Visitors should stay home if they don’t feel well, tested positive for COVID-19, or were exposed to someone with COVID-19 in the last 14 days.
  • Visitors must wear a face mask while in Beeler Gallery and at all times while indoors on CCAD’s campus.
  • Hand sanitizer will be available at the entrance to the gallery.

Are reservations required for visiting Beeler Gallery?
No. Advance reservations are no longer required. Beeler Gallery is free and open to the public 10 a.m.–6 p.m. Monday–Saturday. Questions? Call 614-222-3270 or visit ccad.edu/beeler.
 


Questions about who to contact for various support areas

CCAD’s staff is here to support students and their needs. Below are a few quick resources of how to connect with different services.


For more information, email publichealth@ccad.edu.