Working Together

For more than 140 years, CCAD has weathered some of history’s greatest storms. While our shift to a primarily remote learning environment is not what any of us expected, we will get through this together. CCAD will continue to encourage and support remote work and staggered scheduling for as many faculty and staff as is appropriate and feasible for the spring semester. Keep reading to find information about what spring 2021 will look like and other resources for CCAD faculty and staff.
 
Looking ahead to fall 2021: Initial information about CCAD’s plans for fall have been announced. The majority of classes will be in-person on campus. All students will have access to CCAD’s facilities and equipment. Learn more here. For answers to a range of questions, from residence life and housing plans to health and safety protocols, visit our Public Health FAQ page. CCAD Together pages will be updated to reflect fall plans later this semester.

teacher with mask with class

Return to Campus Plan 

To read our Return to Campus Plan for spring 2021, click here

Remote teaching resources 

The Library & Information Technology department is here to help you navigate teaching resources and enhance your course. Marcy Dickson, CCAD’s Instructional Technologist & Designer, is dedicated to furthering the meaningful integration of technology, teaching and learning in an art and design setting. She is available to meet with faculty one-on-one and she offers group learning sessions throughout the semester. Tech Tuesdays are held the last Tuesday of each month at 11:30 a.m. and inFormative Fridays are held the last Friday of each month at 10:00 a.m. (both via Teams). Learn more about Marcy’s services here.

Library instruction is offered through virtual librarian visits or asynchronously via video modules in Moodle. These seven short, ready-to-go modules are designed as an introduction to college-level research for our first-year students in their Intro to the Major courses, but any instructor can use the modules or parts of the modules as a refresher. Packard also has its own YouTube channel that contains videos you can embed in Moodle.  

Packard instruction librarians can also make custom videos, PowerPoints, and handouts/PDFs to compliment your class assignments. To learn more or schedule a virtual instruction session, contact Instruction Librarian Chris Mannix at cmannix@ccad.edu.

IT is available to provide technical training for faculty and staff as needed. Book a training session here or email helpdesk@ccad.edu. Discover resources on Create Away.

person surrounded by fabric

Access to CCAD facilities 

All upperclass students and graduate students will have access to CCAD’s facilities and equipment this spring. Students in remote and online classes will not be required to come to campus. They can successfully complete their coursework without the use of campus facilities.

CCAD spaces will be available on a reservation-only, first-come, first-served basis through the web-based program, YouCanBook.Me. Students will be able to reserve blocks of time to use study spaces, computers, shops, and other facilities. Requests must be made at least 24 hours in advance. This is so all students who choose to access campus can be accounted for in CCAD's random COVID-19 testing pool. CCAD's Safety & Security team will be monitoring campus to ensure that everyone who is accessing campus has reserved space in advance. For more details about CCAD's campus access plans for spring, click here. For building hours and links to reserve spaces, click here. Students will be able to begin making reservations for spring access beginning Sunday, Jan. 17, 2021.

Health & safety procedures 

Our knowledge and understanding of the COVID-19 virus continue to evolve, and we plan to update our policies and plans to reflect any new information learned. CCAD plans to follow any local, state, or federal mandates. In addition, CCAD is closely following the CDC’s guidance for Institutions of Higher Education as well as guidance from the Ohio Department of Health. Here are some of the adjustments made on campus: 

  • Students, faculty, staff, and any visitors are expected to monitor their health through daily, self-administered screening checks. Our approved vendor, Rave Guardian, will provide notification if you are approved to be on campus or if you should remain at home or in your dorm room until the symptoms pass. If you have a fever or any of the symptoms outlined in our Return to Campus Plan, please stay home.
  • CCAD is partnering with Lucid Labs and BrightStarCare for our COVID-19 testing program for the spring 2021 semester. Residential students, and any student accessing CCAD facilities for class or lab use will be required to submit to a baseline test in January, prior to the start of the semester and before accessing campus facilities, as well as participate in weekly randomized testing sampling when identified. 
  • Face masks are required for all individuals on CCAD’s campus, including those in outdoor spaces. This requirement includes visitors to our campus. More information about CCAD's face mask requirement can be found below. 
  • Cleaning and disinfecting protocols:  
    • Frequently touched surfaces in academic and administrative buildings and the common areas of residence halls will be cleaned and disinfected daily and between uses as much as possible by CCAD housekeeping personnel.
    • CCAD plans to follow cleaning and disinfection protocols once a sick person has left a space.
    • Students, faculty, and staff will be responsible for keeping their personal items (e.g. cell phones and other electronics) and personal work spaces clean. All CCAD classrooms will be outfitted with a Cleaning Station. Cleaning Stations will also be located in shared office spaces and other central locations for staff offices.
    • Students, faculty, and staff are strongly encouraged to disinfect communal desks, equipment, and other shared objects and surfaces before and after each use.
  • We have modified office, classroom, studio, lab and other space layouts for desks and/or chairs to be at least six feet apart whenever feasible.
  • Signage encouraging physical distancing and reminders about healthy hygiene behaviors can be found throughout campus.
  • CCAD plans to ensure ventilation systems operate properly and increase circulation of outdoor air as much as possible.
  • Protocols are in place for if there is a positive COVID-19 case on campus. This includes contact tracing, notifications to the CCAD community, and cleaning and disinfecting procedures. Learn more here.  

For a more detailed description of CCAD's health and safety protocols for spring, read our Return to Campus Plan. For the latest public health updates, visit ccad.edu/publichealth

COVID-19 testing program 

New in the spring, CCAD is partnering with Lucid Labs and BrightStarCare for a COVID-19 testing program. Essential staff, other college employees who are scheduled to work on campus on a regular and ongoing basis, residential students, and any student accessing CCAD facilities for class or lab use will be required to submit to a baseline test in January, prior to the start of the semester and before accessing campus facilities, as well as participate in weekly randomized testing sampling when identified. 

Contact tracing & reporting 

CCAD plans to notify, to the best of our ability based on our contact tracing efforts, those in the CCAD community who have had close contact on campus (roommates, direct co-workers, etc.) with a person diagnosed with COVID-19. We also plan to notify local public health agencies. More detailed information can be found in our Return to Campus Plan.

CCAD will provide weekly updates regarding the number of positive COVID-19 cases identified on campus via CCAD’s public health page.

Face mask requirement 

students with masks

Face masks are required for all individuals on CCAD’s campus, including those in outdoor spaces. This requirement includes visitors to our campus. Face masks must be worn at all times when outside of one’s private office or residence hall room. CCAD plans to provide 1–2 face masks for staff, faculty, and students who plan to be on campus free of charge. In rare cases where cloth face masks are not possible, face shields or other alternatives may be requested by faculty and staff by emailing humanresources@ccad.edu

Visitors to campus 

Visitors to CCAD’s campus will fall into two categories: those who are invited by a faculty or staff member to campus for necessary work such as contractors, sponsored project clients, guests of development, and the like, or those who wish to attend CCAD-approved gatherings, events, or exhibitions such as Beeler Gallery exhibitions. In both cases, prior approval must be requested and obtained before access is granted. 

How to host guests

Faculty and staff wishing to host visitors and guests must request approval by completing the Visitor, Event, and Access (VEA) Request Form, no less than 48 hours in advance. This new form, maintained by Auxiliary Services, will be routed to the appropriate person for approval. If approval is granted, CCAD Events Administration will confirm once guest access is established. Visitors and guests will be expected to follow all guidelines and requirements noted in CCAD's Return to Campus Plan.

Visitors at CCAD-approved events

CCAD will pursue virtual group events, gatherings, and meetings in spring 2021. There may be some exceptions for certain events such as BFA and MFA exhibitions in Acock, Byers, and Beeler galleries. For those events that will be open to the public, visitors can use YouCanBook.Me to schedule a time to visit. 

Feeling sick? 

In order to slow the spread of COVID-19, it’s critical to stay home and follow these steps if you’re not feeling well. 

CCAD will continue its flexible sick leave policies and practices, which enables employees to stay home or isolate when they are sick, have been exposed, or are caring for someone who is sick. CCAD time off and absence policies also account for employees who need to stay home with their children if there are school or childcare closures, or to care for sick family members.

We’re here for you

While CCAD’s campus will look different for spring 2021, we’re still here to support faculty and staff. 

Technology resources 

CCAD will offer remote support for the library and Helpdesk. In addition to submitting a ticket to helpdesk@ccad.edu, staff will be available for virtual consultations and maintain face-to-face services by appointment. Book an appointment.

Packard Library 

Packard Library will be open Monday through Friday 11 a.m.–5 p.m. during spring semester for resource pickup and assistance. Contactless pickup will be available in the Canzani Lower Level lobby outside the library. All returned materials will be quarantined for 72 hours before being checked in and made available to other users. The library will not be lending out equipment this semester.

Faculty interested in learning more about Packard Library’s services for spring 2021 can click here.

Our community commitment 

At the heart of CCAD’s mission is our creative community. During a time when it is not possible for us all to come together in person, it’s important for us to find ways to connect and focus on basic care for ourselves and for one another. Our Community Commitment contains components of CCAD’s Return to Campus Plan, including additional statements that are central to the concept of community care and respect. The goal of this commitment is to help facilitate a mutual understanding of the college’s health and safety expectations through a set of shared standards. Learn more here.