Institutional Disclosure & Compliance


 

CCAD federal compliance information

The following are federal disclosure regulations mandated by the Higher Education Opportunity Grant of 2008. A description of how CCAD is complying with these regulations is contained under each heading and, where appropriate, links are provided to additional sources of information. For questions regarding CCAD’s compliance, please contact Julie Taggart, Provost, jtaggart@ccad.edu or Athena Sanders, Dean of Students, asanders@ccad.edu.

Institutional statistics: Institutional information can be found on the College Navigator page of the National Center for Education Statistics website. Information available includes tuition costs, books/supplies, housing fees, financial aid data, enrollment statistics, admissions statistics, retention and graduation rates, programs of study, institutional accreditations, and campus crime numbers. In addition, retention and graduation rates can be found at CCAD at a Glance.

Privacy of student records – Family Educational Rights and Privacy Act (FERPA): CCAD's policies related to FERPA can be found in the Student Handbook.

Facilities and services for students with disabilities: CCAD strives to provide a campus that is fully accessible to students with any disabilities. For information about our policies and procedures for receiving accommodations for a disability, go to our Support Services page.

Student diversity: CCAD's diversity statistics are available on the College Navigator page of the National Center for Education Statistics website and at CCAD at a Glance.

Price of attendance: A summary of the cost of attendance is available here.

Net price calculator: CCAD uses the College Board as a source for the online version of the net price calculator, which details net price information by income categories and provides a web tool to help students calculate their tuition and fee costs. CCAD's net price calculator is available online here.

Refund policy and requirements for withdrawal and return of federal financial aid: CCAD's policies regarding refunds, procedures regarding withdrawal from classes, and practices regarding the return of federal financial aid are described in the Student Handbook, which is also available in printed form to each student, faculty, and staff member annually.

Textbook information: CCAD faculty provide a description of required textbooks and materials for their courses in their online course descriptions, which can be viewed on CCAD's Self Service. Click on "Find Course Sections" in the left-hand menu, then use the search fields to find the desired courses. If materials are required, they will appear in an attached document at the bottom of the course description under the heading “Available Media.”

Educational programs, facilities and faculty: Information on CCAD’s academic programs, instructional facilities, and faculty can be found in our Academics section. Additionally, degree requirements can be found on CCAD's Self Service Degree Requirements page, and course descriptions can be found on the Course Descriptions page.

Accreditation, approval, and licensure of institution and programs

CCAD is duly licensed by the Ohio Department of Higher Education to grant our existing degrees within the State of Ohio. Additionally, our accreditations and affiliations are provided below.

CCAD is an accredited member of:

CCAD is affiliated with the following academic organizations:

Teacher preparation program report: CCAD does not directly offer a teacher preparation program.

Veterans readmission policies

Students called to active duty in the United States Armed Forces, National Guard, or Reserves for more than 30 days can return to CCAD with the same academic status, provided they meet the following conditions:

  • When called to active duty, the student must submit the proper paperwork to the Registrar. A copy of the service orders or an affidavit is acceptable documentation. The college also requires the student to submit a withdrawal form in writing.
  • One the proper documentation of service orders or an affidavit is submitted, the student will receive 100% refund for tuition and the courses will be dropped from the student's record.
  • Students receiving financial aid must follow the guidelines of Title IV funding.
  • If the student has a CCAD scholarship, the scholarship will be re-activated upon his or her return as a full-time student.
  • The student cannot be absent from CCAD for more than five years.
  • Once their service is complete, the student has to properly notify CCAD of intention to re-enroll.
  • The student must not be discharged from the Armed Forces with a dishonorable discharge or bad conduct discharge.

Non-usage of funds for lobbying

In compliance with the Higher Education Opportunity Act of 2008 (Sec. 119), Columbus College of Art & Design (CCAD) does not use any federal funds received under the HEA Act of 1965 to lobby any federal employee, officer, or member of Congress for the purposes of awarding of federal contracts, grants, loans, cooperative agreements or earmarks, nor does it use such funds to hire any individuals or other entities for such purposes.

Voter registration: In correspondence with major elections, CCAD provides voter registration information to all students via email and flyers, providing links to downloadable forms. Additionally, internal and external groups provide voter registration services to students on campus.

Data on athletic programs: CCAD has no formal athletic programs.

Formula for calculating credit hours

Studio courses, 3 credit:

  • 2 hours and 45 minutes, or 5.5 hours classroom time per week
  • 3.5 hours outside work
  • 16-week semester

144 hours total

 

Lecture courses, 3 credit:

  • 1 hour and 15 minutes, or 2.5 hours of classroom time per week
  • 6.5 hours outside work
  • 16-week semester

144 hours total

 

Seminar courses, 3 credit:

  • 1 hour and 15 minutes, or 2.5 hours of classroom time per week
  • 6.5 hours outside work
  • 16-week semester

144 hours total

 

Integrated courses, 6 credit:

  • 8 hours classroom time per week
  • 10 hours outside work
  • 16-week semester

288 hours total

 

Intensive courses, 6 credit:

  • 11 hours classroom time per week
  • 7 hours outside work
  • 16-week semester

288 hours total

 

Online courses, 3 credit

  • 0 hours of classroom time per week
  • 9 hours outside work
  • 16-week semester

144 hours total

 

Hybrid courses, 3 credit

  • 1 hour and 15 minutes of classroom time per week
  • 7 hours and 45 minutes outside work
  • 16-week semester

144 hours total

Institution procedures for determining credit and time requirements

The faculty Curriculum Committee at Columbus College of Art & Design (CCAD) serves to inform Academic Affairs and the college-at-large on departmental, school and college curriculum matters and confirms appropriate credit and time requirements for courses. The Curriculum Committee has primary responsibility to review and make recommendations to the Provost on regular and elective course proposals. Recommendations are sent to the Provost, who then informs the relevant chair or director and dean. The Curriculum Committee has the ability to endorse proposals, endorse proposals with recommendations, or redirect any proposal that comes to its attention.

Special Topics classes, which are not part of the permanent catalogue, are reviewed by the academic deans and the Provost. These courses can be offered up to 3 times. For a special topics class to convert to a permanent offering it must be reviewed by Curriclum Committee. Procedures used to make credit hour assignments are as follows:

Courses

  • All CCAD courses that apply to degree-seeking programs are structured to award 3.0  or 6.0 credits.
  • CCAD's credentialed faculty members write and review existing course content and propose new course content within their respective programs and departments.
  • New or revised courses are proposed before the faculty Curriculum Committee to ensure academic integrity, college-level outcomes and sufficient clock time to award credit.
  • Scheduling systems ensure the course meets sufficiently to be able to meet contact time requirements.
  • Independent work assigned as grading opportunities ensure students are working outside of class to meet clock time requirements.
  • Faculty award credit in courses by reporting student grades to the registrar’s office through a student information system.

 

Programs (and requirements within programs)

  • All graduate programs are standardized at 60 semester hours.
  • All undergraduate degree programs are standardized at 120 semester hours.
  • All minor programs are standardized at 15 semester hours.
  • All programs are formally reviewed annually for their overall content, including general and liberal education requirements, support courses, and courses within the major.

 

Means of assurance for accurate and reliable application of credit hour policies:

Courses

  • Students are only eligible for credit in a course for which they are officially registered.
  • CCAD awards credit only when the faculty member of record has certified completion of a registered course by posting final grades to the student information system.
  • The CCAD registrar performs regular audits and tracks students’ satisfactory academic degree progress through the student information system.

 

Programs (and requirements within programs)

  • Students must accumulate sufficient and appropriate credits within the various requirements of their programs in order to earn a degree, including meeting general and liberal education requirements, support course requirements, and courses within the major.
  • Students may not transfer credits, or apply credits from one area of a degree program to another without approval from both the program chair and academic dean.
  • Students must apply for graduation and be subjected to a degree audit before a diploma may be awarded.

Transfer Credit policy and Articulation Agreements

It is CCAD's goal to transfer in studio art and liberal arts credits from other higher education institutions while maintaining the quality of the CCAD degree. Educational records, official transcripts, and art portfolios are evaluated individually to determine the transfer of credits and course equivalencies. Advanced Placement (AP) exams, International Baccalaureate (IB) programs, College Level Examination Program (CLEP), CCAD College PreView, and college-level courses taken during high school will also be considered for transfer credit. A maximum of 60 semester credit hours can transfer into a CCAD degree plan. 120 semester credit hours are required for graduation from CCAD. Students must complete at least 30 credits of studio art/division requirements at CCAD; in most cases, senior year must be completed in residence at CCAD. Under exceptional circumstances, a dean or the provost may waive certain residency requirements.

Official transcripts must be sent to CCAD from each college at which credit was earned with the signature and seal of the appropriate office producing the official transcript at each college. If the credit was given through a high school and appears on the high school transcript, an official transcript must still be received from the college that granted the credit. Similarly, AP, IB, and CLEP scores must be sent from their respective granting agencies (i.e. The College Board or IB). CCAD does not award transfer credit based on work experience or coursework completed at non-accredited institutions. Credit is also not given for vocational or technical coursework.

All studio art and liberal arts courses with grades of "C" or higher are considered for transfer credit. Credits transferred in are not calculated in the CCAD grade point average.

Studio Courses: Studio art courses will minimally transfer for elective credit, up to the number required for the intended major and will be considered for required course credit where content and ability demonstrated in artwork is similar. This is determined by faculty evaluation of artwork from specific courses.

Liberal Arts Courses: Any class similar to CCAD liberal arts course offerings will usually transfer, up to the number of semester credit hours required for the intended major. Examples: Art History, Psychology, Sociology, Literature, Philosophy, Cultural Anthropology, Writing courses, Science, or Math.

Converting Quarter Hours to Semester Hours: CCAD operates on a semester calendar. Courses taken at institutions using the quarter system must be converted. The formula is Quarter hours x .67 = Semester hours.

  • 5 quarter hours = 3.35 semester hours
  • 4 quarter hours = 2.5 semester hours
  • 3 quarter hours = 2 semester hours
  • 2 quarter hours = 1 semester hour

AP (Advanced Placement) Scores: Score of 5 in Studio Art = 3 credits in CORE1110: Drawing Methods. Score of 4 or higher in any other AP Studio Art = 3 credits in Studio Art Electives. Score of 3 or above in any below subject = 3 credits of the noted Liberal Art course.

AP Test

CCAD Course Code

CCAD Course Title

Art History

ARTH1132 or ARTH1133

Art and Design Culture I or II

Biology

LIBA2459

Science Applications

Calculus

LIBA2501

Math Quantitative Literacy

Chemistry

LIBA2459

Science Applications

English Language

LIBA1290

Writing and the Arts

English Literature

LIBA1290 or LIBA3310

Writing and the Arts or American Literature

Environmental Science

LIBA2461

Ecology

Human Geography

LIBA2675

Sociology

Physics

LIBA2456

Physics

Psychology

LIBA2670

Psychology

Statistics

LIBA2501

Math Quantitative Literacy

*All other Liberal Art AP tests with a score of 3 or above = 3 credits in LIBA1000: Liberal Art Elective.

First Year CORE courses are the basis of a strong education in the visual arts and play an important role within each major as well as in careers. CCAD strongly believes in the quality and importance of our first-year CORE courses. We recognize the value of AP credit but believe the best course of action is to award studio art elective credit for the strongest AP portfolios.

CLEP (College Level Examination Program): CCAD accepts CLEP test scores for consideration for transfer credit. The test scores must come from The College Board. If a student has received CLEP credit at another college, CCAD requires a copy of the score report from The College Board.

IB (International Baccalaureate) Scores: Students entering CCAD with IB scores shall receive credits in adherence with the following chart. A Maximum of 9 credits shall be awarded.

Group

 

Subject

Marks

Credits

Course Credit

Group 1

Best Languages

Native or best language

5, 6, or 7

3

LIBA Elective

Group 2

2nd Language

Foreign Language

5, 6, or 7

3

LIBA Elective

Group 3

Individuals and Societies

Business and Management

6 or 7

3

LIBA2803: Finance and Marketing Tools

   

Economics

5, 6, or 7

3

LIBA Elective

   

Geography

5, 6, or 7

3

LIBA Elective

   

History

5, 6, or 7

3

LIBA Elective

   

Islamic History

5, 6, or 7

3

LIBA Elective

   

Information Technology in a Global Society

5, 6, or 7

3

LIBA Elective

   

Philosophy

6 or 7

3

LIBA1510: Philosophy

   

Psychology

6 or 7

3

LIBA2670: Psychology

   

Social and Cultural Anthropology

6 or 7

3

LIBA2674: Cultural Anthropology

Group 4

Experimental Sciences

Biology

6 or 7

3

LIBA2459: Science Applications for the Artist

   

Chemistry

6 or 7

3

LIBA2459: Science Applications for the Artist

   

Design Technology

5, 6, or 7

3

LIBA Elective

   

Environmental Systems

6 or 7

3

LIBA2461: Ecology

   

Physics

6 or 7

3

LIBA2456: Physics and its Applications

Group 5

Mathematics

Further Math SL

5, 6, or 7

3

LIBA2501: Math Quantitative Literacy

   

Math HL

5, 6, or 7

3

LIBA2501: Math Quantitative Literacy

   

Math SL

5, 6, or 7

3

LIBA2501: Math Quantitative Literacy

   

Math Studies SL

5, 6, or 7

3

LIBA2501: Math Quantitative Literacy

   

Computer Science

5, 6, or 7

3

LIBA Elective

Group 6

Arts and Electives

Visual Arts

6 or 7

3

Studio Art Elective

   

Music

5, 6, or 7

3

LIBA Elective

   

Theatre Arts

5, 6, or 7

3

LIBA Elective

   

IBO School based syllabus

6 or 7

TBD

Review of curriculum required

 

TRANSFER CREDIT PROCESS

New Transfer Student Applicant: 

  • Student submits application materials to the Admissions Office (application, portfolio, transcripts from all colleges attended, optional letter of recommendation, essay, application fee, and final high school transcript if coming with less than 30 college credits).
  • If accepted, applicant will receive notice of their acceptance from the Admissions Office.
  • If accepted, the Advising Office prepares and mails a preliminary transfer credit evaluation to the student. This outlines what will transfer and what may transfer, dependent on final grade or artwork review. Transfer evaluations will begin in early February for fall applicants and in late November for spring applicants, reviewed and sent to admitted students on a rolling basis as transcripts are received by the Admissions Office.
  • If additional information is needed to determine transfer credit, such as a review of artwork from specific courses or copies of course syllabi, the Advising Office will contact students directly. Advising will also consult with appropriate Program Chair/Director, as needed, to determine transferability of studio art courses.
  • The Advising Office registers new transfer students for their first semester classes and posts transfer credit to their CCAD record. Transfer student scheduling begins in mid-April for fall applicants and early December for spring applicants. Scheduling can occur only if the student has paid their tuition deposit through the Admissions Office.
  • The Advising Office will either mail deposited transfer students their schedule or deliver it to the student at Orientation, depending on the timing of a student’s admittance/deposit/completed transfer credit evaluation.
  • CCAD must receive final, official transcripts from all institutions where a student took courses for credit before their first term of enrollment at CCAD starts. The student may be withdrawn from CCAD if the official transcript(s) is not received before the first day of classes or be restricted from registration for future semesters until the official transcript is received.

Current CCAD Student:

Any current CCAD student who desires to transfer studio or liberal arts credit to CCAD from another institution of higher learning must comply with the above transfer credit policy requirements and complete the following process:

  • Students are responsible for contacting the other institution to understand the registration policies, deadlines, and processes before engaging the Transient Process at CCAD.
  • Before registering for courses at another institution for purposes of transferring credit to CCAD, a student must complete the Transient Student Process, including the Transient Student Form. Transfer credit is not guaranteed if the Transient Student Process is not completed.
  • To do so, the student should speak to their CCAD Academic Advisor about which requirements would be best to pursue as a transient student. Based on those recommendations, the student is responsible for locating another institution and identifying potential course options to fulfill the suggested requirements. Once course options are found, the student is responsible for obtaining course descriptions of those courses.
  • Student then obtains a Transient Student Form at the One Stop.
  • Student presents respective course descriptions and the Transient Student Form to the respective Program Chair/Director for review. The Program Chair/Director will review and determine if the course(s) qualify as CCAD course equivalents and if so, must sign off on the Transient Student Form, noting to which CCAD course(s) the transfer credit will equate and then return the form to the student.
  • The student then submits the completed Transient Form to the One Stop before registering for the course(s) at the other institution. This completes the pre-approval process for transfer credit.
  • Next, student engages other institution to register for the course(s), following that institution’s registration requirements and procedures. If the institution requires a CCAD transcript, the student is responsible for requesting their CCAD transcript online or at the One Stop.
  • After completing the courses, the student must request an official transcript from the other institution to be sent to the CCAD Registrar's Office.
  • If the CCAD Registrar’s Office receives an official transcript, the Registrar will review the completed Transient Form for transferability of coursework and post accordingly, pending all transfer criteria is satisfied as noted above. If the course(s) was not pre-approved with a Transient Form, depending on the course(s) content of courses taken elsewhere, the Registrar will send a copy of the transcript to the appropriate Program Chair/Director or School Dean to review for transferability of credits. Transfer credit is not guaranteed if the Transient Student Process was not completed.
  • Once courses have been reviewed, if approved for transfer, the credits are posted by the Registrar to the student’s CCAD record.
  • It is especially important for graduating seniors to ensure all updated transcripts are received by the Registrar prior to the last term of attendance.

Articulation Students: CCAD has formed articulation agreements with a number of community colleges, which have been assessed for quality in studio art and design. Under the terms of these agreements, students are guaranteed admission and a certain number of transfer credits after completing their Associate of Arts degree with a 2.0 GPA or above. Articulation students must present a portfolio for review of skill levels and appropriate course placement. Students can contact the CCAD Admissions Office with questions about applying as an articulation student. Current formal articulation agreements (as of August 2018):

  • Sinclair Community College for Advertising & Graphic Design, Fine Arts and Interior Design
  • Kalamazoo Valley Community College for Advertising & Graphic Design, Animation, and Illustration
  • Columbus State Community College for Advertising & Graphic Design and Photography
  • North Central State College for Advertising & Graphic Design

Student financial assistance

Assistance available from federal, state, local, and institutional programs: Information on the availability of institutional and financial aid can be obtained by contacting the One-Stop Student Services Office at 614.222.3295, or by consulting the information on our website here. All CCAD students are required to complete the Free Application for Federal Student Aid (FAFSA) form each year. This form can be filed electronically here.

Federal student financial aid penalties for drug law violations: The Higher Education Act (HEA) of 1965 as amended suspends aid eligibility for students who have been convicted under federal or state law of the sale or possession of drugs, if the offense occurred during a period of enrollment for which the student was receiving federal student aid (grants, loans, and/or work-study). If you have a conviction(s) for these offenses, call the Federal Student Aid Information Center at 1.800.4.FED.AID (1.800.433.3243) or go to the FAFSA website, click on "Before Beginning a FAFSA" in the left column, then click on "Student Aid Eligibility Worksheet" to find out how this law applies to you. If you have lost federal student aid eligibility due to a drug conviction, you can regain eligibility if you pass two unannounced drug tests conducted by a drug rehabilitation program that complies with criteria established by the U.S. Department of Education. (Information provided by Dept. of Ed. located here.)

Student loan information:

  • Entrance and exit loan counseling for student borrowers: Entrance and exit counseling are required steps for those borrowing money from the federal government and is done through the Department of Education's website. All interviews are documented in the student's permanent financial aid file.
  • Terms and conditions of loans: Terms and conditions of loans are provided in the student financial aid handbook, which will be updated soon.
  • Institutional code of conduct for education loans and preferred lender lists/arrangements: CCAD is now a Direct Lending Institution (federal loans are provided directly by the government). We no longer use private lenders as a source for Federal Loans. Additionally, no CCAD employee serves on advisory boards for private lenders.

Health and safety

Vaccination policies, campus security policies and other health and safety information can be found here.

Drug and alcohol abuse prevention programs: CCAD provides information to students, faculty and staff about drug and alcohol abuse through email, the institutional website and referral sources, campus programs, and individual counseling. All new students are required to complete an alcohol education module online prior to starting their first semester. The Student Code of Conduct in the Student Handbook clearly articulates the college’s policies regarding drug and alcohol abuse and misuse, along with possible sanctions that may result from violations. Licensed counselors are available in the Counseling & Wellness Center to assist students who are struggling with their usage of drugs or alcohol.

Vaccination policies: CCAD requires all students to show proof of vaccination against Measles, Mumps, and Rubella (MMR) and Hepatitis B. Students who live on campus are also required to show proof of vaccination against Meningococcal Meningitis. This documentation must be provided before the student begins studying at CCAD. A Tuberculosis test is highly recommended, especially if the student will be living in a residence hall environment. If documentation is not available for the Measles, Mumps, and Rubella (MMR) vaccination, titer levels must be checked by a doctor and with documentation submitted to the college. The immunization requirements and documentation form are available to new students in their New Student Portal.

Campus security policies, crime statistics and crime log: CCAD’s most recent Jeanne Cleary Annual Crime Statistics Report is available online, or through the Dean of Students' Office. The college’s crime log is available in the Safety & Security Office.

Fire Safety Policies, Statistics and Log (On-Campus Housing Facilities): ​​​​​​Fire safety policies for the residence halls are contained in the Residence Life Policies Handbook, updated annually. CCAD’s Annual Fire Safety Report is in the Jeanne Clery Annual Crime Statistics Report

Hate crimes: ​​​​​​Hate crimes, including larceny/theft, simple assault, intimidation, and destruction/damage/vandalism to property, are reported in CCAD’s Jeanne Clery Annual Crime Statistics Report.

Coordination with law enforcement: CCAD encourages community members to report crimes or suspicious activity promptly to the Safety & Security Office. In response to a call, the Safety & Security Office will take the required action to include summoning appropriate personnel or notifying the appropriate law enforcement agency. CCAD’s Director of Safety & Security will investigate reports of criminal activity and will refer reports of crimes as required by law for investigation or prosecution by the Columbus Police Department (CPD). Additional information about campus safety and security policies may be found in the Jeanne Clery Annual Crime Statistics Report.

Disclosure of disciplinary proceedings: The CCAD Student Code of Conduct describes our disciplinary procedures, including disclosure of records. The Dean of Students maintains a record of all student conduct proceedings. Beginning in July 2010, the Student Code of Conduct was amended to allow for notification of an alleged victim's next of kin upon written request and when the circumstances and law require it (for proceedings pertaining to crimes of violence or nonforcible sex offenses and when the alleged victim is deceased).

Emergency notification policies: CCAD utilizes an emergency notification service, CCAD Alert, which can be used to quickly notify students, faculty, and staff of impending emergencies via phone, email, and/or text message. CCAD automatically registers all CCAD community members, however, each community member must log in to the CCAD Alert system and note contact information and other alert settings they wish to activate. Each person can list up to six different contacts. This system is only for registered students and current employees of CCAD.

CCAD’s Emergency Response Team (ERP) is comprised of senior and mid-level employees who have expertise or responsibility in critical institutional management areas. These individuals are the President, Senior Vice Presidents, Dean of Students, Provost, Vice President for Marketing and Communications, Director of Facilities, Director of Information Technology, Director of Human Resources, and Director of Safety & Security. The ERP will convene as quickly as possible during a perceived emergency to assist in managing the response. Members of the Critical Incident Management Team, and only these individuals, are authorized to send emergency communication messages through the CCAD Alert system, and such messages will be sent as quickly as possible during a real emergency when the immediate health and/or safety of campus community members appear to be in jeopardy. In most cases, various emergency messages are already stored within the system for immediate dissemination. If a new message needs to be created, the Dean of Students will confer with select members of the ERP to craft the message and determine the target recipients. If appropriate, the Senior Vice President for Institutional Engagement, or designee, will take the lead on informing external constituents about the status of an emergency.

Only authorized CCAD administrators will be permitted to send messages through the system and only in cases that require campus constituents to take immediate action to protect their safety or in cases of weather emergency. This information is published in the Jeanne Clery Annual Crime Statistics Report, and is tested annually through usage during a weather-related closing, or if that does not occur, through a planned test. Additionally, when individuals activate their CCAD Alert accounts, the system automatically sends a test message to their mobile phones.

Missing residential student notification: Residential students will be provided an opportunity at the beginning of each semester to confidentially inform the college of a person they wish to be contacted in case they are assumed to be missing. This information will be collected by the residence life staff and retained in a secure location that can be accessed only by approved staff members. Students are able to update their contact information whenever they choose.

If a residential student is believed to be missing for at least 24 hours, the Director of Residence Life & Housing or the Residential Community Coordinator should be notified immediately. The staff member receiving the report will inform the Director of Safety & Security immediately. Additionally, the student’s designated contact and any appropriate law enforcement agency will be notified within 24 hours of the determination that the student is indeed missing.

Students should be aware that if they are under 18 years old and not emancipated, CCAD is required to notify a custodial parent or guardian with 24 hours of the determination that the student is missing, in addition to any additional contact person designated by the student.

Student handbook: Here is our student handbook.

Student complaint policies and procedures

Students may have a complaint about various aspects of CCAD. Outlined below are specific policies about which complaints can be submitted and the specific procedures for each. Students must read thoroughly and carefully to determine which procedure applies to the situation about which they’d like to pursue a complaint or grievance. 

PROVIDING FEEDBACK TO CCAD 

Columbus College of Art & Design (CCAD) strives to maintain a learning environment that is just and equitable for all members of the college community. Students have a variety of opportunities for sharing feedback with CCAD, including course evaluations, annual surveys, and through Student Government Association (SGA). 

NONDISCRIMINATION POLICY & COMPLAINT PROCEDURE 

CCAD admits students of any race, color, gender expression or presentation, religion, national and ethnic origin, disability, sexual orientation, veteran status, or age to all the rights and privileges, programs, and activities generally accorded or made available to students at the school. It does not discriminate on the basis of race, color, gender expression or presentation, religion, national or ethnic origin, disability, sexual orientation, veteran status, or age in administration of its educational policies, admissions policies, scholarship and loan programs, and other school-administered programs. 

Additionally, CCAD does not tolerate discrimination by members of our campus community against others. Discriminatory harassment is conduct that embarrasses, denigrates, or shows hostility toward a person because of race, color, gender expression or presentation, religion, national or ethnic origin, disability, sexual orientation, veteran status, or age. Harassment may be subtle or overt, but is intolerable in whatever form it takes. Examples of harassment include the following: verbal abuse; racial, ethnic, and religious epithets; intimidation; slurs, or jokes; graffiti (remarks written or drawn on walls or other structures); obscene gestures; derogatory online postings; and hazing. Even derogatory remarks between friends may be deemed overt acts of discrimination. 

NONRETALIATION POLICY & COMPLAINT PROCEDURE 

CCAD welcomes feedback from our students. Students who bring legitimate concerns to the attention of CCAD faculty or administrators should not fear that they will be retaliated against for their efforts. Retaliation is defined as any adverse action taken against a person participating in a protected activity because of the person’s participation in that protected activity. Retaliation against an individual for bringing forward a grievance is a serious violation of CCAD policy and will not be tolerated. PROCEDURE: If you feel you are experiencing retaliation of any kind, email the Dean of Students at asanders@ccad.edu

OTHER POLICIES WITH SPECIFIC GRIEVANCE PROCEDURES 

Complaints or appeals regarding the following CCAD policies and procedures, or the possible findings for each, must be addressed through the specific process that each of these prescribe and are separate from the below outlined complaint procedure. These policies and procedures are located in the Student Handbook, in the Code of Student Conduct, and in CCAD’s Title IX Policies, unless otherwise noted. 

Use the table of contents in the Student Handbook to locate the following policies and procedures: 

  • Contesting a Final Grade 
  • Academic Dismissal 
  • Financial Aid Satisfactory Academic Process 
  • Educational Records Challenge 
  • Discrimination 

For Employment Complaints contact Human Resources, Administration Building 

Procedures located on MyCCAD: 

Disability Accommodation Grievance 

Academic or Behavioral Misconduct (Code of Student Conduct) 

Title IX and Sexual Harassment & Other Forms of Discrimination 

POLICY & PROCEDURE: ALL OTHER STUDENT COMPLAINTS 

CCAD recognizes a complaint as an expression of dissatisfaction about a situation that the person making the complaint wants to see rectified. The Student Complaint Procedure is intended to resolve students’ complaints related to College policies, programs, and services. The goal of the procedure is to provide students with a clear process for voicing concerns. 

Any CCAD student may express or file a complaint with the College. All CCAD community members, including students and employees, must refrain from any retaliatory actions or threat of retaliation against any student registering a complaint. See the Retaliation Policy above or in the Code of Student Conduct. Please note, however that submitting deliberately false and/or malicious accusations or complaints that have the intended purpose of causing harm to another person or to the College will be seen as a serious offense and any student found responsible for this type of action will be subject to appropriate disciplinary action through the conduct process. 

Submitting a complaint does not automatically render an at-fault decision. Students should not automatically expect full agreement or confirmation of their complaint solely on the basis that they submitted a complaint. The review process includes a full review of all information with the sole intention of responding to—and, if applicable, resolving—a complaint in a timely manner. It should also be noted that all CCAD employee information, including employment status, disciplinary actions, consequences, etc. is confidential and will not be shared with students. Students may not submit a complaint based on CCAD not sharing protected employment information with them. 

STUDENT COMPLAINT PROCEDURE 

The following procedure is for all complaints that aren’t addressed by the specific policies and procedures outlined above. 

1. INFORMAL COMPLAINT 

Students must first attempt to resolve concerns or complaints informally. To make an informal complaint, the student expresses their concerns or complaints to the faculty or staff member most directly involved. A student may make an informal complaint verbally or in writing. Students may request that the person’s supervisor be involved in this informal resolution process. Any student needing advice on how to begin an informal complaint should consult the Dean of Students, asanders@ccad.edu. To be eligible for a formal complaint (see below), an informal complaint must be initiated first and have an unresolved outcome within 30 days of the original/first incident related to the complaint. If the incident occurs at the end of a regular semester or during a College break, a student will have up to 30 calendar days from the start of the next semester of enrollment to submit a formal complaint. \

2. FORMAL COMPLAINT If a student is not satisfied with the conclusions of the informal process, the student may submit a formal complaint. To be eligible, the student must be able to demonstrate that the following has occurred: 

  • The student initiated an informal complaint within 30 calendar days of the original/first incident related to the complaint. If the incident occurred at the end of a regular semester or during a College break, the student took informal steps within 30 calendar days from the start of the next semester of enrollment to initiate a formal complaint; and, 
  • The outcome of the informal complaint was unresolved. 

Students are required to demonstrate their steps taken to resolve the complaint informally before the College will initiate a review of a formal complaint. 

If a student meets the eligibility criteria above, the student can submit a formal complaint using the Formal Student Complaint Form. This form enables the College to ensure that all necessary information is collected from the student and provides an efficient process by which the College will respond to the student’s concerns. Formal complaints must be submitted within 60 calendar days of the original/first incident related to the complaint. 

Once a formal complaint is submitted, the College will determine the best faculty or staff member to lead the review of the complaint and to conduct the process to completion. CCAD will confirm that the student engaged in an informal attempt to resolve the complaint and if so, the College will review the complaint thoroughly, collecting any relevant information needed to understand the scope of the issue. This may include interviews with relevant persons, a records review, or other efforts that are necessary to form an accurate and factual basis for the resolution of the complaint. 

Once the complaint review is concluded, CCAD will prepare a brief written report that summarizes the complaint and a finding (either “founded,” meaning the complaint is confirmed, or “unfounded,” meaning the complaint is without merit or lacked sufficient evidence). The written report will be delivered via email and typically, within 20 business days after the formal review is complete, depending on the complexity of the situation. Any expected delays in this timeframe will be communicated to all parties, as needed. Findings through the formal complaint process are final and there are no appeal procedures available. 

CCAD will utilize founded complaints to improve its practices and procedures, as well as strategic planning efforts. Records of any complaint shall be maintained for a minimum of seven years in the College’s document drives. 

3. EXTERNAL COMPLAINT OPTIONS If a student believes that their complaint warrants further attention and is related to the College’s compliance with academic program quality and accrediting standards, the student is directed to contact the National Association of Schools of Art & Design (NASAD) or the Higher Learning Commission (HLC). NASAD and HLC are the primary academic accrediting bodies of CCAD. If the student believes that their complaint warrants further attention and is related to the handling of the student’s education records, a complaint may be filed with the Student Privacy Policy Office under the US Department of Education. 

If the student believes that their complaint warrants further attention and is related to discrimination and/or civil rights violations, a complaint can be filed with the US Department of Education’s Office for Civil Rights

Nothing in this disclosure limits any right that you may have to seek civil or criminal legal action to resolve your complaints. CCAD has provided this disclosure to you in compliance with the requirements of the Higher Education Act of 1965, as amended, as regulated in CFR 34, Sections 600.9 (b) (3) and 668.43(b). If you believe anything in this disclosure is out of date, please notify the Dean of Students for review at studentaffairs@ccad.edu 

Student Outcomes

Employment placement and professional education statistics for graduates: CCAD does not use job placement rates for recruiting purposes, and therefore is not required to calculate this statistic and disclose it to potential students. However, CCAD is currently collecting data on our graduates and alumni through surveys of graduates to self-report their employment or additional education information. Information obtained will relate to employment status, pay range, and/or types of graduate or professional education, but the results may not be statistically accurate. Names and identifying information will be kept confidential and will not be mandatory for self-reporting. More information on CCAD’s the Outcomes Survey – Class of 2016 6 months can be found here.

Listed here are our current full-time equivalency enrollment figures:

FTE BFA 1068
Full time 1044, Part-time 43

FTE MFA 28
Full time 28


Information on CCAD’s Programs/Majors Degrees awarded for 2016-2017 are listed below:

ProgramBFAMFA

Communication Technologies/Technicians and Support Services

Animation, Interactive Technology, Video Graphics and Special Effects (Animation)29-

Visual and Performing Arts

Art History, Criticism, and Conservation (Studio Art with an emphasis in History of Art & Visual Culture)5-

Cinematography and Film/Video Production (Cinematic Arts)13-

Commercial and Advertising Art (Advertising & Graphic Design)52-

Fashion/Apparel Design (Fashion Design)16-

Fine Arts and Art Studies, Other (Fine Arts)26-

Illustration48-

Industrial and Product Design (Industrial Design)16-

Interior Design7-

Photography17-

Visual and Performing Arts, General-13

Grand total22913

* Data shown are for first majors. /  (-) Program is not offered at this level.

Listed here are our current full-time equivalency enrollment figures for 2017-2018:

FTE BFA 1018
Full time 997, Part-time 39

FTE MFA 35
Full time 35

Retention rate, graduation rates, and transfer-out rates: CCAD's most recently published rates are available here. In addition, retention and graduation rates can be found at  CCAD at a Glance.

CARES Act

This serves as an acknowledgement that Columbus College of Art & Design has signed and returned to the US Department of Education the Certification and Agreement to utilize no less than 50% of the CARES Act: Higher Education Emergency Relief Fund (HEERF) received under Section 18004(a)(1) to benefit our students.

CCAD has received a grand total of $1,168,930 and distributed $584,466 from the Department of Education, directly to our students, pursuant to our Certification.  CCAD applied for these funds on April 14 and were notified of the approval on April 24. 

CCAD is an art institution whose instruction is predominantly provided in person and frequently utilizes supplies and other technologies found exclusively in a studio or campus environment. Much of the equipment is provided by the college and moving to a remote instruction format has created additional costs on all of our students.

In an effort to assist as many students as possible, in an equitable and expedient method, recognizing that our neediest students were likely impacted the hardest, CCAD immediately distributed 100% the funding in the form of emergency grants using the following methodology:

  • Students with a 0 EFC as determined by the FAFSA received a grant in the amount of $1260
  • Students whose EFC ranged from 1 – 5560 received $970
  • Students whose EFC ranged from 5561 – 30000 received $403

In the 2019-20 academic year, when the CARES Act funds were awarded, CCAD had 1185 enrolled students, 991 of which had a valid FAFSA on file. Based on the criteria established, noted here, the CARES Act funds were awarded to 736 students via a grant included in the financial aid package.  The funds were immediately refunded to the students, regardless of any balance on their tuition account. Students were notified of this funding by direct email and community-wide announcement and did not need to do anything in order to receive this funding.